A meeting room is only as good as its tech. These days, that means your meeting room AV setup has to work — every time. Whether it’s a daily check-in or a pitch to a big client, first impressions hinge on sound and visuals.
Hybrid work made reliable meeting room AV solutions more important than ever. Some people are in the room. Others dial in.
When meeting room AV equipment runs well, meetings move faster. People stay engaged. Decisions get made. When they don’t, it’s a mess — delays, repeated questions, dropped calls, and flat-out confusion.
You don’t need a massive budget to get it right. You need the right setup for your space. And that starts with understanding the gear.
Essential Components of a Modern Meeting Room AV Equipment
Getting the right meeting room AV equipment comes down to four things: visuals, audio, video tools, and reliable connections.
(1) Displays
Clear visuals keep people focused. For smaller rooms, a 55″ screen might do. Larger boardrooms? You’ll want 75″ or bigger. Projectors or smart whiteboards can work too, depending on the space.
(2) Audio Systems
If people can’t hear properly, the whole meeting suffers. Crisp audio is a must, especially for hybrid calls. That’s where good mics come in — tabletop or ceiling-mounted. Pair that with quality speakers suited to your AV meeting room size, and you’re set.
(3) Video Conferencing Tools
Cameras bring it all together. Look for 4K or wide-angle cameras that can track who’s speaking. These work best when fully synced with tools like Teams, Zoom, or Google Meet. Add a simple control panel or even voice commands to make switching views or starting calls easy.
(4) Connectivity and Cabling
Behind every good meeting room AV setup is solid wiring. Wireless tools are handy, but a wired backup is smart. Stick to reliable ports — HDMI, USB-C, or Ethernet — and make sure your network can handle the load. Neat cabling also matters. It looks professional and keeps things safe.
Best Meeting Room AV Solutions for Modern Businesses
There’s no shortage of companies offering AV meeting room setups. A few stand out:
- Logitech – known for plug-and-play simplicity
- Poly – great for voice clarity and conference phones
- Crestron – top-tier control systems for smart rooms
- Cisco – solid for enterprise-grade video tools
When comparing, focus on support, scalability, and how easily the system fits into your workflow.
Optimisation Tips: Enhancing Performance and Usability
Start by figuring out what you actually need. Room size, meeting style, and user skill levels all matter. Once you’ve got your gear, set it up with automation in mind. Touchless controls and presets cut down on errors.
Don’t skip training. A five-minute run-through can save hours of headaches later. Create a quick-start guide. Test your meeting room AV setup often. And don’t forget security — AV meeting room systems are connected, so treat them like any other part of your IT.
Conclusion
AV meeting room tech is moving fast. AI-powered cameras, smart assistants, and even AR tools are already on the market. But the basics still matter. Build a setup that works today and can scale tomorrow.
If you’re ready to upgrade your meeting room AV solutions, Engagis can help. From setup to support, we help you get more out of every meeting. Reach out today.
